š” You can spend your organization's money on anything that genuinely furthers its mission. Because you're a nonprofit, spending has to be for the organization, not personal, and some merchant types are blocked outright.
What you can spend on
Anything that advances your organization's charitable, educational, or mission-related work: supplies, software, event costs, travel for the project, prizes, and so on. When in doubt, ask whether the purchase benefits the organization's mission rather than an individual.
What's not allowed
Personal purchases. Your organization's money can't be used for personal benefit. If you accidentally buy something personal on your card, flag it as a personal transaction and pay it back. See I used my org card for a personal purchase by mistake.
Anything outside a nonprofit purpose, like for-profit ventures or political campaign activity.
Merchant types HCB blocks
Some categories are blocked on all HCB cards, including:
Gambling, casinos, betting, and lotteries.
Money transfers, money orders, and reloadable or stored-value cards.
Peer-to-peer apps like Venmo, Cash App, and Zelle.
Cash and ATM withdrawals.
If a legitimate, mission-related purchase is blocked, see My card was declined. What should I do?
Still not sure?
If you're unsure whether something counts as an allowed expense, reach out to HCB before you buy. It's much easier to check first than to unwind a purchase later.